Everything you need to run your gym without front-desk chaos
Eliminate awkward in-person fee reminders, stop unpaid walk-ins with biometric turnstiles, and issue computerized GST receipts automatically.
Everything required to scale your fitness business
Eliminate repetitive front-desk tasks with tools designed specifically for modern gym owners and studio operators.
Automated WhatsApp Fee Collection
Optimized for maximum efficiency and total accuracy across high-volume fitness locations.
Deep-dive into each operational module
Read technical documentation, hardware wiring specifications, and workflow setups.
WhatsApp Billing & 1-Click UPI Renewals
Automated renewal reminders with direct Razorpay and PhonePe links
Reminding members about expiring plans face-to-face is uncomfortable for front-desk staff and easy to forget. Gym Manager sends polite, automated WhatsApp reminders with secure 1-click UPI links before, on, and after renewal dates.
- 1-Click UPI payment links (PhonePe, Google Pay, Paytm, Credit/Debit cards)
- Instant computerized GST invoice PDF delivered directly on WhatsApp
- Zero per-transaction software commission on direct gateway payouts
Biometric Turnstile & Gate Access Control
Hardware integration for eSSL, Mantra, and ZKTeco turnstiles
Manual check-in registers let unrenewed members slip onto the gym floor unnoticed. Gym Manager links directly with your biometric turnstiles and magnetic doors, instantly denying gate entry the day a subscription expires.
- Direct integration with eSSL, Mantra, ZKTeco, and Hikvision hardware
- Sub-second fingerprint and facial recognition access verification
- Instant turnstile gate locking when a member's plan expires
Member Mobile App for iOS & Android
Digital QR check-in, class schedules, and workout progress tracking
Give your members an easy way to check in via dynamic QR code, reserve personal training and group workout slots, review diet charts, and renew plans straight from their smartphones.
- Dynamic QR code keypass for instant, contact-free check-ins
- Group class schedules and personal trainer slot reservations
- Trainer-assigned workout routines and nutrition progress logs
Trainer Commission & Payroll Roster
Automated PT splits, class session counts, and monthly staff payroll
Manually calculating personal training commissions, floor shifts, and group class splits at the end of each month leads to errors and staff disputes. Gym Manager tallies trainer earnings automatically based on verified attendance.
- Configurable personal training (PT) percentage splits and fixed session rates
- Attendance-verified class roster to ensure trainers only get credited for conducted sessions
- Staff check-in and duty shift scheduling with time-stamped attendance
GST Compliant Invoicing & Accounting
SAC code 999723 invoices with CGST/SGST/IGST tax calculation
Ensure your fitness facility stays fully compliant with Indian GST laws. Gym Manager automatically calculates CGST, SGST, and IGST breakdowns, applies SAC code 999723, and produces clean PDF receipts ready for tax filing.
- Automated tax computation with SAC Code 999723 for fitness and physical well-being services
- B2C and B2B invoice generation with customer GSTIN recording
- Automated PDF tax receipt dispatch via WhatsApp and email upon payment
Lead Management & Walk-in Inquiry CRM
Visual sales pipeline with automated WhatsApp trial follow-ups
Stop losing prospective members in paper registers or forgotten WhatsApp chats. Track every gym trial, phone inquiry, and walk-in prospect through a clear visual pipeline with automated follow-up sequences.
- Visual Kanban pipeline from first walk-in inquiry to active paid membership
- Automated WhatsApp trial follow-up messages sent 24 hours after a gym visit
- Lead source attribution (Walk-ins, Google Maps, Instagram, Member Referrals)
Pro-Shop POS & Supplement Inventory
Barcode-enabled retail billing for whey protein, pre-workouts, and apparel
Keep track of whey protein tubs, pre-workout cans, gym merchandise, and cafe shakes with real-time barcode scanning. Generate instant GST receipts combined with memberships or as standalone retail sales.
- Instant barcode scanning and computerized retail receipt generation at the front desk
- Low-stock WhatsApp and in-app alerts before fast-moving protein supplements run out
- Batch number and expiry date tracking to eliminate expired stock losses
Member Retention & Churn Analytics
Attendance drop-off alerts, cohort analysis, and revenue forecasting
A gym's profitability depends on renewal retention. Gym Manager monitors attendance frequency, spots members who stop coming, and triggers friendly re-engagement WhatsApp messages to bring them back onto the workout floor.
- Automated 7-day and 14-day inactivity alerts for high-risk churning members
- Monthly Recurring Revenue (MRR) and Average Revenue Per User (ARPU) metrics
- Cohort renewal curves tracking retention across 3-month, 6-month, and annual plans
QR Studio & Zone Station Check-In
Dynamic anti-screenshot QR codes for turnstiles, studios, and cardio zones
Provide members with dynamic, rotating QR codes that prevent screenshot sharing between friends. Set up designated access stations for general weight rooms, private CrossFit studios, and VIP amenities.
- Dynamic rotating QR codes that refresh every 15 seconds to prevent fraudulent pass sharing
- Zone-based permissions: restrict access to specialized studios (Spinning, Yoga, CrossFit, Spa)
- Zero hardware installation fallback when physical biometric gates are not present
Real-time analytics for your entire facility
Monitor daily check-ins, active memberships, class occupancy, and revenue settlement from a single ultra-clean dashboard.
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Ready to simplify your gym front desk?
Join 300+ fitness centers across India using Gym Manager to automate member check-ins, WhatsApp fee recovery, and computerized GST invoicing.